Fee Report Data Definitions
The following definitions describe each column of the Fee Report online reporting spreadsheet (in the Smartsheet application).
| Data Field | Description |
|---|---|
| Organization Type | Organization Type is a broad category that indicates if the Fee is collected by an Agency or Board/Commission. This field might be hidden, depending on your view |
| Company | A 4-digit identifier that indicates the Organization for the fee. Boards and Commissions that do not report to NCAS have been assigned a comparable Company Code to assist with roll-up reporting and analysis. |
| Organization | The Organization field contains one of the following:
|
| Division or Board/Commission | Within the Organization, if there is an independently operating organization, it will be listed in the Division field. Examples: specific boards and commissions, large organization units withing the Dept. of Health and Human Services or Department of Transportation. |
| Budget Code | A 5-digit identifier that indicates the Budget account for the fee. Boards and Commissions that do not report to NCAS have been assigned a comparable Budget Code to assist with roll-up reporting and analysis. |
| Fund Code | A 4-digit identifier that indicates the Fund account for the fee. Boards and Commissions that do not report to NCAS have been assigned a comparable Fee Code to assist with rollup reporting and analysis. |
| Fund Title | The descriptive Fund Title associated with the Fund Code. |
| Account Code | A 9-digit identifier that indicates the Account associated with the fee. NCAS holds accounts at both a 5-digit and 9-digit level. To assist with roll-up reporting and analysis, all Account Codes have been converted to 9-digits. Boards and Commissions that do not report to NCAS have been assigned a comparable Account Code to assist with roll-up reporting and analysis. |
| Account Title | The descriptive Account Title associated with the Account Code |
| Fee Type | To create a rollup for easier reporting and analysis, Fees are mapped into a Fee Type category based on a range of NCAS Account Codes. Please see the mapping chart in the ‘Fee Type’ section of this document. |
| Fee Title | The title and/or the description of the fee being charged. Fees represent funds received during the fiscal year for the use of a property, the provision of a service, or the exercise of a regulated privilege. |
| Number Collected - This Fee Only | The total number of collections for the fee during the fiscal year. |
| Amount Collected - This Fee Only | The total dollar amount of revenues collected for the fee during the fiscal year. |
| NCAS Amount - Total for All Fees in Account | Boards and Commissions that do not report through the North Carolina Accounting System (NCAS) will not have a value defaulted in this field. Organizations that do report through NCAS will have the NCAS collection amount for the ENTIRE ACCOUNT provided as a starting point for the preparation of the report. Users may split out the amounts based on the specific Fee situation. If there are multiple Fees in the same Account, the NCAS Amount will be the same on each row. This column is provided as reference only. It is locked to entry. |
| Check Box if Fee Should be Deleted | If the Fee listed on the row is no longer current should be removed, click the checkbox. |
| Check Box if this is a New Fee for this FY | If the Fee listed on the row was identified by NCAS but did not appear on the prior FY report, the checkbox will be checked by default. Users can also check this box to help identify rows that may need additional update / review of new information. |
| Fee - Lowest Rate | Some Fees have a range of costs. This field represents the lowest fee in the range that is in effect on the last day of the fiscal year. If a range is not used, then the Lowest Rate and Highest Rate will be the same. |
| Fee - Highest Rate | Some Fees have a range of costs. This field represents the highest fee in the range that is in effect on the last day of the fiscal year. If a range is not used, then the Lowest Rate and Highest Rate will be the same. |
| Fee is Per | While many Fees are per “item,” some are collected according to another counting methodology. Examples: per hour, per page, per site, per square foot, etc. |
| Frequency | Represents how often the fee is collected. Some fees are only collected on demand (“per occurrence”) while others occur according to a regular collection schedule: daily, weekly, yearly, etc. |
| Date Last Changed | The date of the last change in the fee rate. |
| Statutory Authority | The citation from the North Carolina General Statutes that authorizes the collection of the fee. |
| Administrative Authority | The citation from the North Carolina Administrative Code that authorizes the collection of the fee. |
| Comments | Any comments added by the reporting agency to describe the fee and/or discrepancies or missing information in the collection fields. |